Division of Operations
Facilities Management and Campus Services
TO: Shutdown Group, All Facility Coordinators
FROM: FMCS Service Response Center
DATE: April 9, 2018
SUBJECT: 2018 Spring Carnival Details
Spring Carnival 2018, Myths & Legends, is quickly approaching! For more information and to see the ever-evolving schedule of events, visit the Spring Carnival website at www.springcarnival.org. As a result of the upcoming festivities, there will be changes in parking availability in the CFA Parking Lot, as well as some street closures and deliveries of equipment being loaded in. Scheduling and details regarding the Spring Carnival set up and tear down are listed below.
Parking Information
· April 12th-April 23rd
o The CFA Parking Lot will be closed beginning on Thursday, April 12th, at 5pm until Monday, April 24th, at 8am to allow Spring Carnival Committee to prep for organizations to move their booths onto the parking lot on Friday, April 13th. Any vehicles parked on or near the parking lot which interfere with Move-on will be towed.
· April 20th-April 21st
o Margaret Morrison Street, Tech Street, Frew Street, Circuit Road and Schenley Drive (including Panther Hollow & Schenley Bridges) will all be closed to through traffic from 5am until 1:30pm for Buggy races. On both of these days, parking will be restricted starting at 5am until after the races have finished on Tech Street, Schenley Drive and Frew Streets. In the event that both Friday and Saturday races are cancelled due to weather, races will occur on Sunday, April 22nd, from 5am until 1:30pm.
· April 22nd
o Margaret Morrison Street and Tech Street traffic will be stopped intermittently from 8am to 6pm to allow student groups to safely disassemble their structures and clear the CFA Parking Lot.
All CFA Parking Lot permit holders will have access to park in the East Campus Garage. Your CMU ID card or parking card will provide you access to enter/exit the garage. This is in affect from Thursday, April 12th, at 5pm until Monday, April 24th, at 8am.
CFA Lawn
· The Spring Carnival Committee Office Trailer, EMS Trailer and Bathroom Trailer will be delivered before 8am on Friday, April 13th.
· Rides will be delivered and set up overnight between 10pm on Monday, April 16th, and 6am on Tuesday, April 17th. The ride company will be accessing campus between Hunt Library and Porter Hall. The Spring Carnival Committee will have representatives on site during this time.
o Rides Hours of Operation:
§ Thursday, April 19th: 3pm-11pm
§ Friday, April 20th: 10am-11pm
§ Saturday, April 21st: 10am-11pm
The Cut
· Weather permitting, the Activities Board will be hosting the Spring Carnival Concert on Saturday, April 21st, from 7-10pm on The Cut. The rain call will be communicated by 12pm on Thursday, April 19th. If the show is outside, below is the load-in information.
o Stage Load-in will be on Friday, April 20th, from 6-9am entering campus through the East West Walkway.
o Mr. John delivery will be on Friday, April 20th, at 9am.
o Stage Load-out will be on Sunday, April 22nd, beginning at 10am.
o Mr. John pickup will be on Monday, April 22nd, at 9am.
· Any concert related questions can be directed to the Activities Board Advisor, Meredith Hassenrik, at mhassenr@andrew.cmu.edu.
Tennis Court Amphitheater Stage & Entertainment
· The Tennis Court Amphitheater Stage will be delivered and set up starting at 9am on Wednesday, April 18th. Company representatives will be on site with FMCS and the Spring Carnival Committee members.
· Entertainment on the Amphitheater Stage will take place periodically throughout the weekend within the above “Rides Hours of Operation.” Below are some confirmed entertainment acts. A full schedule can be found online at www.springcarnival.org
o Thursday, April 19th:
§ 3pm: Opening Ceremony begins at the Spring Carnival Entranceway outside the Cohon University Center on the way to the Fence. The Pipe & Drum will proceed and Kiltie Band will perform directly after in Kirr Commons.
§ 7:30-10pm: Activities Board Comedy Show
o Friday, April 20th:
§ 7-8pm: Alumni Association’s 90’s Cover Band
§ 8-10pm: Spring Carnival Committee’s “Tartans Got Talent” Show
o Saturday, April 21st:
§ 4-5:30pm: Booth & Buggy Awards Ceremony
CFA Parking Lot/Booth Information
· Move-On, which is the day when organizations move their materials to their plot on CFA Parking Lot, is on Friday, April 13th, beginning at 6pm until 10pm. During this time, organizations will be driving trucks down Margaret Morrison Street into the CFA Parking Lot, exiting campus between Hunt Library and Porter Hall. Organizations will also be hand-carrying materials across campus.
· Build Week, which is the period of time from Move-On to the opening ceremony when organizations construct booths, will be from Friday, April 13th, to Thursday, April 19th.
o Quiet hours will be in effect from 10pm-7am per city ordinance.
o From 8am-6pm no large speakers will be permitted on site. Only small speakers will be permitted.
o The students will be utilizing saws that will be located inside a sound dampening container that will have openings on each side. It will be placed on the North side of the parking lot near Margaret Morrison and will also be partially blocked by a row of booths.
· The sidewalk closest to the Tennis Courts will be closed for the duration of Build Week and Operations. The sidewalk closest to CFA will be open and handicap accessible, with the CFA side door facing Tepper as the handicap entrance. Signage will be placed accordingly.
· The bicycle racks located on the sidewalk between the Tennis Courts and CFA Parking Lot will be temporarily relocated to a TBD location in conjunction with FMCS.
· All wires, hoses, etc. that run across walkways will be covered by bridges to ensure safety.
· Booths will open to the public directly after opening ceremony at 3pm on Thursday, April 19th.
o Booth Hours of Operation:
§ Thursday April 19th: 3-10pm
§ Saturday April 20th: 11am-10pm
§ Sunday April 21st: 11am-10pm
· Tear-Down, which is the period of time when organizations disassemble their booths and return items back to their storage locations, will be on Sunday, April 22nd. Margaret Morrison and Tech Street traffic will be stopped intermittently between 8am-6pm to allow organizations to safely disassemble their structures and clear the CFA Parking Lot. CMU PD will be there throughout the day to help with traffic control.
· CFA Parking Lot will reopen to permit holders on Monday, April 22nd.
Building Access
· Signs will be posted around CFA Parking Lot and CFA Lawn to publicize which buildings are accessible and to direct people to the nearest restrooms.
· CFA Building Access:
o Friday, April 13th, through Thursday, April 19th, all doors besides the main entrance of CFA will be exit only. The main entrance will be operating on normal schedule.
o Thursday, April 19th, through Saturday, April 21st, all doors besides the main entrance of CFA will be exit only. The main entrance will be coded to be CMU ID card access only.
Throughout the duration of Build Week and Operations, the Spring Carnival Committee trailer will be staffed 24/7. If you have any further questions or concerns, please do not hesitate to contact the Spring Carnival Committee Advisor, Andrew Greenwald, at asgreen@andrew.cmu.edu or by calling the SLICE Office at 412-268-8704. The Spring Carnival Trailer Hotline will also be available 24/7 and can be reached by calling 412-268-2119.